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Our collaborative, experienced, and results-oriented team partners closely with clients to drive successful outcomes in their Diversity, Equity, and Inclusion endeavors.

Project Manager

Ibis Project Managers support the successful delivery of complex learning projects across multiple clients. A key part of the role involves communicating with clients to ensure projects are completed on time, within scope, and adhere to budget agreements. Project Managers are part the Project Portfolio Management Team and use best practices, processes, and systems to ensure Global Project Management standards are followed for consistency and scalability. Project Managers lead cross-functional teams throughout project life cycles and monitor milestones using risk management to ensure that all Ibis projects are carried out with exceptional quality and service.

  • • Manage multiple mid- to high- complexity training and assessment projects.

    • Prepare project reports and client facing materials in collaboration with consultants.

    • Manage ongoing project status reporting, effectively communicate project risks, change requests, etc. that follow an internal escalation path process for quality control.

    • Build and maintain multiple relationships with various internal and external stakeholders.

    • Actively participate in Project Management Team meetings to support an inclusive build of processes for consideration and long-term strategic goals.

  • • Minimum 5+ years’ experience managing various levels of complex projects. Global experience is considered an asset.

    • Bachelor’s degree in a related discipline. A PMP license is considered an asset.

    • Knowledge and experience with project risk management, building detailed project timelines, project planning, and stakeholder management.

    • Demonstrated experience building and maintaining strong relationships with business stakeholders and cross-functional teams.

    • Exceptional time management and organization skills to support multiple clients with competing priorities.

    • Strong presentation and written communication skills, particularly for various levels of leadership for client projects.

    • Key skills include collaboration, leadership, communication, organization, prioritization, problem-solving, and adaptability.

    In addition, successful candidates should possess:

    • A team-oriented mindset and an ability to solve problems and risks with cross-functional teams.

    • A thorough understanding of the project management framework and how to effectively leverage project management artifacts, charters, project schedules, risk management logs, change management requests, etc. to meet a client's needs.

    • A demonstrated ability to:

    → Actively listen and quickly learn about a client’s needs to manage the dependencies and deliverables tied to the project schedule, budget, and scope.

    → Work with ambiguity, handle challenging situations, and adapt to changes during a project life cycle.

    → Take initiative, prioritize competing client demands, and collaborate with cross-functional teams with a high level of emotional intelligence.

    → Identify sensitive and confidential information and limit its availability appropriately.

  • Job Location:

    • This is primarily a remote position. If local, there is the potential to work on-site. Non-local team members may be required to travel to Massachusetts 10-20% of the year.

    Salary range:

    • Commensurate with experience.

    Benefits:

    • Health & Dental Coverage, 100% for individuals, 33-50% for Families.

    • Generous Paid Time Off Policy.

    • 401K Plan (or global equivalent).

Virtual Session Administrator

Ibis Virtual Session Administrators (“VSAs”) work primarily under the Senior Project Portfolio Lead in collaboration with the Training Associate as a behind-the-scenes technical administrator for Ibis’s virtual instructor-led and interactive theater training workshops with clients.

The Virtual Session Administrator position is considered a 1099-NEC Contractor and is paid on an hourly basis.

  • • Conduct a pre-workshop technical check with actors and facilitators, troubleshooting as needed.

    • Screen-share in order to present content slide decks for virtual training workshops, along with other potential assets and media including video and audio.

    • Administer virtual breakout rooms and polling.

    • Document any technical issues that occur during training sessions and report these to the Training Associate.

    • Follow along with the training session agenda and update facilitators with time checks as needed.

    • Maintain contact with actors and facilitators during training sessions via text message, giving actors a warning leading up to their scene(s).

    • Respond to any technical needs of facilitators and actors via chat or microphone.

    • Monitor the chat box for any technical needs of workshop session participants.

    • Ability to multitask, including advancing presentation slides while creating polls, creating breakout rooms, and maintaining communication prior to and during training sessions.

    • Notify the Training Associate of availability to assist with training sessions via Monday.com and alert the Training Associate at least one week prior to a training session if unable to commit to a previously-confirmed shift.

  • • Experience with Zoom’s technical features; familiarity with other video conferencing platforms such as Microsoft Teams, Google Meet, and WebEx recommended but not required.

    • Ability to switch screen sharing between multiple slide show presentations.

    • Ability to multitask and prioritize in the moment.

    • Effective communication skills via text messaging.

    • Experience working with actors in theatre, film, or television is a bonus, but not required.

We’d love to hear from you.